Fees

The Fees section — headed Fees & Billing in the app — is where you create fees, assign them to students or whole classes, and track what's still owed.

Accessing Fees

1. Click Fees in the sidebar navigation
2. View the fee list

How Fees Work Here

A fee is a charge on one student: a type, an amount, an academic year, a term, and a due date. To charge the same thing to more people, you create it once and then Assign it to another student or a whole class.

Parents and students pay through their own dashboards. This page is for setting the charges up and watching collection.

Fee Overview

Two cards sit above the list:

Card	Description
Outstanding	Total unpaid — pending plus overdue — and how many fees that is
Overdue	Total past its due date, and how many fees that is

The header shows the total number of fees.

Creating a Fee

1. Click Create fee
2. Fill in the dialog
3. Click Create fee

Field	Description
Student	The student being charged
Type	Tuition, Books, Uniform, Transport, Meals, Activities or Other
Amount (SZL)	The amount charged
Term	Term 1, Term 2 or Term 3
Academic year	Defaults to the current year
Due date	When payment is due

Every field is required.

Assigning a Fee to Others

Once a fee exists, you can copy it to other students without retyping it.

1. Click the ⋯ menu on the fee row
2. Choose Assign to student / class
3. Under Assign to, pick A student or A whole class
4. Choose the student or the class
5. Set the Due date
6. Click Assign fee

The type, amount, academic year and term are copied across; only the due date is set fresh.

Editing a Fee

1. Click the ⋯ menu on the fee row
2. Choose Edit
3. Change the Amount (SZL), Due date or Status
4. Click Save changes

Deleting a Fee

Choose Delete from the ⋯ menu and confirm. This permanently removes that student's charge and can't be undone.

The Fee Table

Column	Contents
Student	Name and admission number
Class	The student's class
Type	Fee type
Amount	Amount charged
Term	Term and academic year
Due date	When it's due
Status	Pending, Paid, Overdue or Waived
Actions	The ⋯ menu

Payment Status

Status	Description
Paid	Settled
Pending	Not yet paid
Overdue	Past the due date
Waived	Written off

Mark a fee Waived through Edit when you're granting a bursary or writing a charge off.

Filtering

Three dropdowns sit above the table:

• Status — All statuses, or one of the four
• Type — All types, or one fee type
• Term — All terms, or a specific term

Fee Reports

Collection reports live under Analytics → Reports → Fees, where you can set a date range and an optional class, then download as PDF, Excel or CSV. See Analytics.

Fee Reminders

Whether YeboLearn sends fee reminders is controlled by the Fee Reminders toggle under Settings → Notifications. See Settings.

Best Practices

1. Create one, then assign - Build a fee once and push it out to the class
2. Communicate early - Inform parents of fees before the due date
3. Keep statuses honest - Move fees to Paid or Waived as reality changes
4. Watch the Overdue card - It's the fastest read on collection health
5. Report regularly - Download a fees report each month