Welcome to the School Admin App

The YeboLearn School Admin App is your comprehensive school management platform, enabling you to manage students, staff, classes, fees, and monitor school-wide performance.

Setting up for report cards

Term setup, the grading scale, and the school logo all flow into your school's printed report cards. For the full end-to-end pipeline, see the Report Cards guide.

Overview

The School Admin App provides tools to:

• Manage students - Add, edit, and organize student records
• Manage staff - Handle teacher and staff accounts
• Organize classes - Create classes, assign subjects and teachers
• Track attendance - Take and correct daily attendance
• Handle fees - Create, assign and track school fees
• Print report cards - Track grade-entry progress and download PDFs
• View analytics - Access school performance insights
• Configure settings - Customize school-wide settings

Getting Started

Accessing the App

1. Open your web browser
2. Navigate to your school's YeboLearn admin portal
3. Enter your email and password, then click Sign in

First-Time Setup

If your school is brand new to YeboLearn:

1. On the login page, click Create a school
2. Fill in the school name, country, your name, work email and a password
3. Check your inbox and click the verification link
4. Work through the Setup wizard, which covers: school profile, academic year and terms, curriculum and subjects, classes, class subjects, staff, students, then review and finish

If a colleague invited you instead, you'll get a link by email. Opening it lets you set your own name, phone and password, and drops you straight into the dashboard.

Navigation

The sidebar lists every screen in the app:

Menu Item	Description
Dashboard	School overview and key metrics
Students	Manage student records
Attendance	Take and correct daily attendance
Staff	Manage teacher and staff accounts
Fees	Create, assign and track fees
Classes	Create classes and assign subjects and teachers
Timetable	Build each class's weekly schedule
Subjects	Manage the subjects taught at your school
Gradebook	Enter and manage grades
Report Cards	Track grade-entry progress and download report cards
Settings	School configuration

Below those, an Analytics section holds:

Menu Item	Description
Student Analytics	School-wide student performance
Teacher Performance	Teacher workload and class averages
Reports	Downloadable attendance, grades, fees and roster reports

Logout sits at the bottom of the sidebar.

Key Responsibilities

Student Management

• Add new students one at a time or import a roster
• Edit student information
• Assign students to classes
• Link a parent or guardian so they get an invite

Staff Management

• Add teachers and other staff
• Assign each person a role
• Assign teachers to classes and subjects

Academic Management

• Create and organize classes
• Configure subjects
• Set the grading scale and pass mark

Financial Management

• Create fees and assign them to a student or a whole class
• Track outstanding and overdue amounts
• Download fee reports

Quick Start Checklist

Initial Setup

1. ☐ Configure school profile and settings
2. ☐ Set the academic year and terms
3. ☐ Add subjects
4. ☐ Create classes
5. ☐ Add staff members and assign roles
6. ☐ Assign a teacher to each class subject
7. ☐ Add students and assign to classes
8. ☐ Create fees

Working Offline

The School Admin App keeps working when your connection drops. Students and staff you add, edits you make, and report card remarks are queued on the device and sent as soon as you're back online. The sync indicator in the top bar shows anything still waiting, and tells you when you need to sign in again.

System Requirements

For the best experience:

• Modern web browser (Chrome, Firefox, Safari, Edge)
• Stable internet connection
• Updated browser version

Need Help?

If you encounter issues:

1. Check the relevant documentation section
2. Contact YeboLearn support